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These Are the Productivity Applications a Modern CPA Practice Needs To Install
With the business world moving deeper into "the cloud" each day it can be tricky staying abreast with the frantic tempo of technological change. The good news is that technology can really make working much easier and more productive. I'd like to offer you some of my favorite apps to get you started.
Launchy
This is one application I couldn't exist without, and I wager you'll feel the same way when you install it. After using this application for a few days I began to marvel at how it wasn't a built in tool as a part of every single OS. With a simple press of alt and space, Launchy pops up, right in front, waiting for your input. To quickly open a program, just start typing its name and Launchy will complete the search for you by providing suggestions. I would then highlight photoshop, or whatever program I was looking for, and the application will immediately launch. Better yet, Launchy learns your shortcut preferences. I need only type "F" to launch FileZilla. Once you've mastered the basics, feel free to play with the add-ons for Launchy such as Weby and Runner to perform advanced features that may increase productivity to allow you ample time to perfect your accountant website. Soon enough you'll be trying to use "alt + space" on someone else's computer and cursing them out for not having Launchy installed!
WinSplit Revolution
The best window organization utility going. Instead of having to manually arrange windows into a messy, overlapping layout, view them all in an organized grid. This is reminiscent of the ability to left and right dock windows as in Windows 7. This can be useful when working on client files, reading up on the latest marketing tool, working on your accountant website, viewing competitors' sites, and emailing clients all at the same time. If you spend too much time dragging windows around in order to view everything on your monitor(s) without having any windows hiding, then this app is certainly for you.
UltraMon
This application is for those of us who can't be contained on one monitor. How often have you become frustrated that your windows taskbar doesn't span that extra monitor, leaving your primary monitors' taskbar looking like it's been squeezed in a vise. This app will expand your taskbar across all of your monitors, while also providing additional tools for use with extra monitors. A fun feature within UltraMon involves wallpaper options. Most likely at the bottom of the productivity tools list, but hey, I like it. UltraMon adds amazing control over the desktop background, easily allowing fully spanning images across however many monitors you may have, or even a different image for all of them. You can even save custom preferences for screen savers and desktop icons.
TeamViewer
This one is key for streamlining remote support. As always, we love a free app, but this one has some other small perks. One of them being the lack of an annoying desktop driver. Team Viewer allows you to create a free account to keep track of all your machines. Simply select from Remote control, file transfer or VPN and connect. Of course, if you work with multiple clients, not all of them will have TeamViewer installed. This would normally make remote support a difficult and lengthy option, but with TeamViewer, you can ask clients to download the quick installer, which will very quickly generate a user ID and password.
Dropbox
Nowadays everyone is or should be using online storage solutions. With Dropbox, you can sync your application across multiple devices, making it extremely accessible. You can also share files and folders with others. While the best CPA website design solutions already provide file sharing tools, Dropbox is a real lifesaver for many firms that are trying to get through busy tax seasons without access to this amazing technology. They start their free accounts with Two Gigabytes of file storage space and extend clear cut ways of gaining additional free space by watching tutorials and recommending friends (as much as 8000 MBs total).
If you need more than 8 Gigabytes, you can get extra space for $199.
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